Policies and procedures library – the university of queensland, australia low level education

This policy details The University of Queensland’s compliance with the requirements of Standard 7 Overseas Student Transfers of the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2018 (the National Code) and the Commonwealth Government’s Education Services for Overseas Students (ESOS) Act 2000.

In accordance with Standard 7 Overseas Student Transfers of the National Code, registered providers must have and implement a document policy and process for assessing overseas student transfer requests prior to the student completing six months of their principal program.

Overseas students requesting a release from UQ prior to the completion of six months of their primary program will be assessed in accordance with the National Code and key requirements set out in PPL 3.40.16 Transfer of Provider – Overseas Students – Procedures.

The six months is counted from the date the student commenced their principal program and does not include breaks from study due to deferment or suspension.

The request for release and supporting documents, the reasons for the University’s decision and all communications concerning the application and outcome will be filed in the student’s record in TRIM. education level high school The reasons for the University’s decision will be adequately supported and documented in accordance with PPL 1.60.04 Records Management. 6.0 Appendix

Principal program of study: The main program of study to be undertaken by an overseas student where a student visa has been issued for multiple programs. The principal program of study is normally the final program of study covered by that student visa.

These procedures enact UQ’s Transfer of Provider – Overseas Students – Policy and establish the administrative processes for considering applications from overseas students to transfer between The University of Queensland and other registered providers prior to completing six calendar months of their principal program of study.

The student will be reported because they are unable to achieve satisfactory progress at the level at which they are studying, even after engaging with UQ’s intervention strategy to assist the student in accordance with Standard 8 Overseas Student Visa Requirements of the National Code 2018.

if the student is not being cared for in Australia by a parent or suitable nominated relative, the offer from the new registered provider must also confirm that the provider will accept responsibility for approving the student’s accommodation, support and general welfare arrangements consistently with Standard 5 Younger Overseas Students of the National Code 2018.

Students must request a release by applying to withdraw from the University and completing the relevant sections of the online withdrawal form found here: http://www.uq.edu.au/myadvisor/forms/enrolment/international-withdrawal.pdf. All applications must be accompanied by a letter of offer from the provider to which the student wishes to transfer, along with appropriate documentary evidence.

A student’s application will be assessed by the Director, Student Administration. level 1 education During this time, the student may be asked to attend an interview to provide further information to assist with assessment of the request. school for highest level of education Where a student is unable to attend an interview in person, a phone interview may be arranged.

The student will be advised that the University has approved their request to transfer to another institution, their UQ CoE will be cancelled and their release from the University, along with the effective date and reason for the release, will be recorded in PRISMS. The student will be prompted to contact the Department of Home Affairs (previously the DIBP) to check whether a new student visa is required.

In addition, the student’s enrolment (if applicable) will be cancelled and the student may be asked to submit a refund request. diploma education level Any refund of fees will be made in accordance with UQ’s Student Refunds procedures – http://ppl.app.uq.edu.au/content/3.40.03-student-refunds.

In all instances where a release is refused, the University will not finalise the student’s refusal status in PRISMS until the student has had the opportunity to appeal or, if the student has submitted an appeal, the appeal finds in favour of the University.

Where a transfer request from UQ has not been approved, and the student is not satisfied with the decision, they may appeal the decision within 20 working days of receipt of the application outcome in accordance with PPL 3.60.02 Student Grievance Resolution – Procedures. The student will be notified in writing of the outcome.

UQ will not enrol a student seeking to transfer from another registered provider prior to the student completing six calendar months of their principal program of study, except where a release is not required, as indicated in Section 2.1, and in the circumstances where the provider from where the student is transferring:

the student has been granted a release by the existing provider and this is evidenced in PRISMS (or they provide evidence that they have not met the entry requirements for their principal program with the other provider and so no longer hold an active CoE), and

if the student is under the age of 18, they provide written evidence that the student’s parent or legal guardian supports the transfer. If the student is not being cared for in Australia by a parent or suitable nominated relative, UQ will confirm it accepts responsibility for approving the student’s accommodation, support and general welfare in accordance with Standard 5 Younger Overseas Students of the National Code 2018.

The request for release and documents, the reasons for the University’s decision and all communications concerning the application and outcome will be filed in the student’s record in TRIM. The reasons for the University’s decision will be adequately supported and documented in accordance with PPL 1.60.04 Records Management.

Principal program of study: The main program of study to be undertaken by an overseas student where a student visa has been issued for multiple programs. The principal program of study is normally the final program of study covered by that student visa.